Managing enrollments

Students need to be enrolled into your course in PrairieTest before they can take an exam. You can view the current list of students enrolled in your course by clicking on the Students tab in the course page.

Adding students to your course

To add students to your course, use the Add students option from the Action menu on the Students tab. You can add students by their UID, which will look like an email address (e.g., name@university.edu). As an alternative, you can also add students by synchronizing your course roster (see the section below).

Newly-added students will have a status of Invited in the course roster. They will need to login to PrairieTest and accept the invitation, which they will see at the top of their PrairieTest homepage when they login. Once they accept the invitation, their status will change to Accepted. If the student rejects the invite then they will be listed with a status of Rejected. You can re-invite rejected students by using dropdown menu next to the Rejected status.

You can schedule students for exams before they accept an enrollment invitation. However, they will need to accept the invitation before they can take an exam.

Removing students from your course

Individual students can be removed using the dropdown menu at the left of each student's UID in the students list. You can also remove all students using the Remove all students option from the Action menu, or remove many students at once by synchronizing your course roster (see the section below).

Removing a student from the course will immediately remove all of their exam reservations (future and past). You can still see a record of their past exams in the Log tabs of the course and exam pages.

Synchronizing your course roster

To synchronize your PrairieTest course roster with the roster from your university's learning management system (LMS), use the Synchronize student list option from the Action menu on the Students tab. This will allow you to paste in the current list of students from the LMS and will give you the option to add missing students, remove extra students, or any combination of the two, including per-student variations.

Self-enrollment

You can allow students to enroll themselves in your course by enabling the Self-enrollment option on the Course Settings tab. This will allow students to enroll themselves by following the Self-enroll link which you can also find on the Course Settings tab after you have turned on self-enrollments. By default, only students at the same university as the course will be able to self-enroll. You can disable the Self-enroll same inst. setting to allow students from any university to self-enroll.

The self-enrollment link allows anyone to enroll themselves in your course (assuming they are from the same university if Self-enroll same inst. is set) so you should not post this link publicly. Normally it should only be posted on a private class forum or similar location. If you suspect that the link has been shared publicly then you can use the Generate new link button to immediately invalidate the old link and generate a new one.

Self-enrolled students will have a status of Self on the Students tab. If you explicitly add a self-enrolled student to the course, using either the Add students or Synchronize student list options, their status will change to Accepted.

It is strongly recommended that self-enrollment is only used at the start of a term when students may be adding and dropping courses. Once the enrollment in your class has stabilized, you should disable self-enrollment and use the Synchronize student list option to ensure that only officially-registered students are enrolled in your course.